Submissions

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Author Guidelines

Since the Editorial Board does not charge for the publication of articles, we require authors to strictly follow the guidelines given below. Please take the time to prepare the manuscript to be readable, and we also ask you to prepare a cover letter. This is essential. Articles that fail to meet the formal requirements will be disqualified during the initial stage and will not be forwarded for review.

Please, let us respect each other's time and work.

  • Manuscripts intended for publication in the Archives of Acoustics should be submitted in PDF format via an on-line procedure.
  • Manuscript should be original and should not have been submitted either previously or simultaneously elsewhere, neither in whole nor in part. Important: If there is a plagiarism detected in the article, we will reject the manuscript and suspend any future publication of this manuscript (even after corrections).
  • Submitted papers must be written in good English and proofread by a native speaker.
  • The paper should not exceed 40 000 typographic signs (about 20 typewritten pages). Longer papers may be rejected.
  • A brief abstract must be included (maximum 200 typographic signs). The keywords and subject classification for the article are required.
  • Postal addresses, affiliations and email addresses for each author are required. At the submission stage, all metadata concerning authors should be provided (including affiliation and email). Both in the metadata on the journal's website and in the headline of your article, provide the metadata in accordance with what you provided in the ORCID database.
  • Detailed information regarding the preparation of manuscripts is provided below (Article Requirements).
  • All articles in Archives of Acoustics are published under the Creative Commons Attribution 4.0 International CC BY 4.0:

    https://creativecommons.org/licenses/by/4.0/

    The authors agree to the terms of this Copyright Notice, which will apply to this submission if and when it is published by this journal.
  • The submitted manuscript should be accompanied by a cover letter containing the following information:
    • why the paper is submitted to Archives of Acoustics,
    • suggestion on the field of acoustics related to the topic of the submitted paper,
    • - the statement that the manuscript is original, the submission has not been previously published, nor was it sent to another journal for consideration,
    • 3–5 names of suggested reviewers together with their affiliations and a brief justification for the choice – please consider scientists from scientific institutions besides your own country and, the most importantly, scientists who specialize in the field you write about; full postal and e-mail addresses; at least 3 suggested reviewers should be affiliated with other scientific institutions than the affiliations of the authors,
    • author’s suggestion to classify the paper as a research paper, review paper or technical note.

Failure to provide such information in the cover letter may be a reason to reject the work.

Each manuscript is initially evaluated by the Editor and then allocated to an Associate Editor according to specific subject area. Upon receiving the Associate Editor’s list of potential reviewers, the Editorial Office forwards it to reviewers. The Editor and the Associate Editors make the final recommendation. Their opinions are crucial for the Editorial Committee to decide whether the paper can be accepted for publication or not.

Article Requirements

  1. At submission time only a PDF file is required. After acceptance, authors must submit all source material (see especially information about Figures). Authors can use their preferred manuscript-preparation software, including for example Microsoft Word or any variant of TeX. The journal itself is produced in LaTeX, so accepted articles prepared using other software will be converted to LaTeX at production time.
  2. Text should be submitted with double-lined spacing and preferably in a 12 point font size. The text should be in single-column format.
  3. The title of the paper should be as short as possible.
  4. Full authors’ names and surnames should be given – ORCID numbers are appreciated.
  5. The full postal address of each affiliation, including the country name should be provided. Affiliations should contain the full postal address, as well as an e-mail address of one author designated as corresponding author.
  6. The text should be preceded by a concise abstract (less than 200 words). Abstract should contain a brief presentation of the aim, methods, results and conclusions concerning presented research.
  7. Keywords should be given. It is also desirable to include a list of notations used in the paper.
  8. The formulae to be numbered are those referred to in the paper, as well as the final formulae. The formula number should be written on the right-hand side of the formula in round brackets.
  9. All notations should be written very distinctly. Special care must be taken to write small and capital letters as precisely as possible (this applies mainly to the letters c and C, s and S, and others whose shapes of the lowercase and uppercase letters differ slightly).
  10. Vectors should be denoted by boldfaced type.
  11. Trigonometric functions are denoted by sin, cos, tan and cot, inverse trigonometric functions – by arcsin, arccos, arctan and arccot; hyperbolic functions are denoted by sinh, cosh, tanh and coth. All functions must not be written in Italics.
  12. Acknowledgments should be included in a section after the main text, before the references.
  13. References in the text (author(s) and year of publication) are to be cited between parentheses. Examples: (Bogey, Bailly, 2002) or (Lodato et al., 2008), or (Motheau et al., 2017; Huet, 2015).
    All references in the bibliography should be cited in the text and arranged in alphabetical order by authors' last name. Number them from 1 to n.

Items appearing in the reference list should be complete, including surname and the initials of the first name of the author, the full title of the paper/book in English followed by the information on the original paper/book language. In case of a book, the publisher's name, the place and year of publication should be given. In case of a periodical, the full title of the periodical, consecutive volume number, current issue number, pages, and year of publication should be given; the annual volume number must be semi-bold so as to distinguish it from the current issue number. Please also provide the doi number for each item in the reference list to which the doi number has been assigned.

Examples:

Tam C.K.W., Dong Z. (1994), Wall boundary conditions for high-order finite-difference schemes in computational aeroacoustics, Theoretical and Computational Fluid Dynamics, 6(5–6): 303–322, https://doi.org/10.1007/BF00311843.

Pate A., Le Carrou J., Fabre B. (2014), Predicting the decay time of solid body guitar tones, Journal of Acoustic Society of America, 135(5): 3045–3055, https://doi.org/10.1121/1.4871360.

For more information on references see the attached file – Instructions for citation and bibliographic references.

Photographs must be high-quality – with resolution no lower than 300 dpi.

In the case of diagrams and graphs, the use of square brackets is required for unit descriptions in axis. The descriptions of the axes must be written in Times New Roman font (no boldfaced type) and its size adjusted proportionally. Mathematical symbols in the figures should be in italic if correspond to such symbols used in the text.

For diagrams and graphs vector EPS or vector PDF files are the most useful (EPS stands for Encapsulated PostScript). Most drawing and graphing packages (e.g. Mathematica, Adobe Illustrator, Corel Draw, MATLAB) allow the user to save files in one of these formats. Make sure that what you're saving is vector graphics and not a bitmap. Please also include the original data for any plots. This is particularly important if you are unable to save Excel-generated plots in vector format. Saving them as bitmaps is not useful; please send the Excel (.xls) spreadsheets instead.

Each figure should be saved in separate file, captioned and numbered.

Pack all figure files into a single archive (zip, tar, rar or other format) and then upload on the magazine web site.

After acceptance for publication

After acceptance, Authors will need to submit Word or LaTeX source files of the final version of articles as well as original source files of Figures (drawings/diagrams/graphs or photographs).

Files with figures should be prepared as follows:

  • In the case of diagrams and graphs, the use of square brackets is required for unit descriptions in axis. The descriptions of the axes should be written in Times New Roman font (no boldfaced type) and its size adjusted proportionally. Mathematical symbols in the figures should be in italic if correspond to such symbols used in the text.
  • For diagrams and graphs vector EPS or vector PDF files are the most useful (EPS stands for Encapsulated PostScript). Most drawing and graphing packages (e.g. Mathematica, Adobe Illustrator, Corel Draw, MATLAB) allow the user to save files in one of these formats. Make sure that what you're saving is vector graphics and not a bitmap. Please also include the original data for any plots. This is particularly important if you are unable to save Excel-generated plots in vector format. Saving them as bitmaps is not useful; please send the Excel (.xls) spreadsheets instead.
  • Photographs must be high-quality – with resolution no lower than 300 dpi.
  • Each figure should be saved in separate file and properly named.
  • Pack all figure files and text file into a single archive (zip, tar, rar or other format) and then upload on the magazine web site.

Submission Preparation Checklist

All submissions must meet the following requirements.

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in PDF document file format.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Article Requirements, which is found in Online submissions.
  • The cover letter containing all required information is prepared (see Author Guidelines).

Copyright Notice

Copyright on any open access article in the Archives of Acoustics published by the Polish Academy of Sciences and the Institute of Fundamental Technological Research Polish Academy of Sciences is retained by the author(s).

The authors grant the Polish Academy of Sciences and the Institute of Fundamental Technological Research Polish Academy of Sciences a license to publish the article and identify themselves as the original publisher.

The authors also grant any user the right to use the article freely as long as its integrity is maintained and its original authors, citation details, and publisher are identified.

The Creative Commons Attribution 4.0 International CC BY 4.0 formalizes these and other terms and conditions of publishing articles.

Exceptions to copyright policy

For the articles that were published between 2019– 2023 (including No. 1 and 2, 2023), the policies are as follows: The Creative Commons Attribution License-ShareAlike 4.0 formalizes these and other terms and conditions of publishing articles: https://creativecommons.org/licenses/by-sa/4.0/.

For the articles which were previously published, before year 2019, policies that are different from the above. In all such, access to these articles is free from fees or any other access restrictions.

Permissions for the use of the texts published in that journal may be sought directly from the Editorial Office of Archives of Acoustics Mail

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party (see the Privacy policy). Note that the corresponding author's email will appear on the first printed page of an accepted article, therefore the use of an institutional e-mail address is recommended.

 

Privacy policy

General information

Institute of Fundamental Technological Research of the Polish Academy of Sciences respects the right to privacy of people whose personal data we store, in particular using appropriate technological solutions and legislative measures that prevent unauthorized entities from intruding on their privacy.

The Policy contains information about what you can expect when we contact you or you contact us, or you cooperate with us.

By reading the following content you will learn about:

  • why do we process your personal data
  • why do we do it
  • whether the provision of data is mandatory
  • how long do we have to store data
  • are there other recipients of your personal data
  • what rights do you have

Our activities related to storing and processing of all data aim to guarantee you a sense of complete security and lawful processing at a level appropriate to the data protection law applicable in Poland, including Regulation of the European Parliament and of the Council 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) - called GDPR.

Please be advised that our websites may also include external links which unable direct access to other websites, or when using our services, you may place cookies files in the User's end device in order to enable you to take advantage of integrated functions (for instance: Facebook, LinkedIn, YouTube). Each of the suppliers defines the rules of using cookies in their privacy policy, therefore we have no influence on the privacy policy of the providers and their use of Cookies.

Personal Data Controller

The entity deciding on the purposes and methods of using your personal data (meaning their controller according to GDPR) is Institute of Fundamental Technological Research Polish Academy of Sciences.

You can contact us in many ways, using:

  • phone +48 22 826 12 81
  • e-mail director@ippt.pan.pl or iod@ippt.pan.pl
  • mail: Institute of Fundamental Technological Research Polish Academy of Sciences, Pawińskiego 5B , 02-106 Warsaw
  • contact form

More details here.

Data Protection Officer

Bearing in mind the security and transparency of the processing of personal data in Institute of Fundamental Technological Research Polish Academy of Sciences and the need for their constant control, we have appointed a Data Protection Officer (DPO).

With the appointed DPO you can contact by using iod@ippt.pan.pl or via our postal address (with notation "Data Protection Officer")

Security

We conscientiously approach the protection of data concerning you and constantly develop our systems and security processes. The security measures we use include:

  • limited physical access to our buildings and user access to our systems - only for those who are entitled
  • control mechanisms such as firewall, user verification, strong data encryption and separation of roles, systems and data
  • proactive monitoring

We also use the highest standards in the industry to support the maintenance of a solid information security management system.

What data do we process?

Most of the personal data processed by Institute of Fundamental Technological Research Polish Academy of Sciences is passed directly to us due to one of the following reasons:

  • You cooperate with us, or your data has been provided to us by your employer or partner
  • we obtained it directly from you or from a third party authorized to provide us with your information
  • You have filed a complaint or inquiry
  • You have asked us for information
  • You took part in the event organized by us
  • You represent your organization

The basis for the processing

In any case, when we process your personal data, we must have so-called "Legal basis". The legal bases result directly from the law (GDPR), below are those on which we most often rely:

  • Consent: You have indicated to us that you agree to the processing of your data for a specific purpose
  • Legitimate interests: only if processing is necessary for us to conduct our business and it does not interfere with the right to respect your privacy
  • Performance of the contract: we must process your personal data in order to be able to provide you with one of our services
  • Legal claims: when data processing is necessary to establish, enforce or defend our legal claims
  • Legal obligation: when we are obliged under law to process your personal data

Who might we share your personal information with?

In addition to us, access to your data may have a number of entities. They may be service providers with whom we cooperate, and who help us in delivering products and services that you expect from us or support us in your business. These entities process personal data on our behalf and must meet high security standards. We only share information that allows them to provide us services or facilitate their provision to you.

In some circumstances, we may also be legally obliged to disclose information about you - for example, by court order, law or public authority decision. In any case, we make sure that we have a legal basis to share information about you and document our decisions.

International transfers of personal data

For the purposes of the processing purposes described in this policy, we may transfer your personal information to our suppliers, partners or service providers located outside the European Economic Area (EEA). In any case, if your data can be found outside the EEA, we will inform you about it.

At the same time taking care of the security of your data we strictly follow the rules of their transfer resulting directly from the GDPR and provide data only where the degree of security is guaranteed in accordance with the decisions of the European Commission (eg. to the USA only to entities located on the so-called Privacy Shield list).

How long we keep your personal data?

We store your data for purposes strictly set out in this privacy policy and in accordance with applicable laws and regulations. We never store personal data longer than necessary. In most cases, the storage period ends after 5 years from the end of cooperation with us. However, in some cases, we are required to store personal data for up to 10 years from the end of the relationship due to the limitation periods for certain claims.

Is there an obligation to provide personal data?

As a rule, providing your personal data is completely voluntary, however, it may be necessary for the implementation of specific services or your requests, eg. in terms of contact, conclusion of a contract, execution of your processing rights, etc. Providing data may also be necessary due to the applicable law.

Your rights

In accordance with the provisions of the law on the protection of personal data, you have specific rights depending on the basis for processing your data.

Right to access personal data

You have the right to know if and how we use or store your personal data - the so-called right to access personal data. By using this right, you can also ask us for a copy of your data.

Right to correct personal data

You may question the accuracy of the data we process and ask us to correct it. This is the so-called "right to correct personal data". If your data is incomplete, you can also ask us to complete it, eg. by adding new information.

Right to erasure

You can ask us to delete your data and in some circumstances we must do so. This entitlement is also known as so-called "The right to erasure". This right is not absolute and applies, among others in the following circumstances when:

  • we do not require your data anymore
  • you initially agreed to the processing, but now you have withdrawn it
  • you opposed the use of your data
  • We processed your data unlawfully

We may deny you the right to "erasure" in the following circumstances:

  • when we are legally obliged to store your data
  • data storage is necessary to establish, enforce or defend legal claims

Right to restrict use of your data

You have the authority to limit the way we use your data, especially if you are concerned about the accuracy of the data or how it is used. If necessary, you can also submit a request to delete certain information about you. This right is closely related to your rights to question the accuracy of your data and the ability to object to their use.

The right to export the data

You have a right to gain the access to your personal data in a version which can be open on the computer, e.g. csv file. You can also ask the company for sending your personal data to the other economic subject. We can do this only if, as it was said in GDPR, it will be technically possible. It concerns only the information given for us on your own and the export goes in electronic format.

The right to withdraw the consent

If the processing of personal data is based on the sign consent, you can withdraw the permission at any moment. However, it doesn’t involve the data processed earlier.

The right to make a complaint to supervisory authority

The processing of personal data in our company covers the highest standards of security.

If you have some questions or doubts, please contact with us and we answer.

If you still be unpleased by the given answer or the execution of your privileges, you can make a complaint to the supervisory authority (in Poland to President of the Personal Data Protection Office) about the way how we process your personal data.

The execution of your rights

You can ask for the execution of your privileges in a written or oral form. If your request will be in oral for, we advise you to send us also a written form or e-mail message to provide us with the correspondence trace. The correspondence gives us a clear evidence of your action and helps with answering according to your expectations as soon as possible.

The execution of your rights is free of charges and we answer no longer that a month after the request. In case of possible delays, you will be informed immediately.

Cookies files

Our website may use the cookies files, which are the IT data, especially text files, which are stored on the Data Terminal Equipment (DTE). In general, cookie files contain the www address of the page from which they came from, the time of storing in DTE and the unique number.

The subjects, who can insert information in the form of cookies files in the device which you use to browse the website and who can get the access to them is Institute of Fundamental Technological Research Polish Academy of Sciences and its Partners who for instance provide analytical services, advertisers or applications providers.

The usage

The cookies files are used to:

  • provide service;
  • make browsing the website in an easy way;
  • identify the device, on which the files were already downloaded, in case of reconnecting with the website;
  • create the statistics, which help in understanding how the users browse the website or what can make the structure and content of the website better;
  • adjust the content of website to the specific preferences and optimize browsing the web pages, all adjusted to the individual needs of users;
  • exchange information with our business partners in order to broker in supplying their services while using the website.

The types of cookies files

We can use the following types of the cookie files on our website:

  • “sessional”- they are stored on the DTE till the user leaves the page or closes the browser;
  • “permanent”- they are stored on users DTE for the time which is determined in their parameters or to the deleting them by the user;
  • “performance testing”- they record the information how the web pages are used;
  • “functional”- they make possible to remember settings chosen by the user and the personalization of the interface;
  • “internal”- provided by the website;
  • “external”- sourced on the other site than our website.

The website settings management

The software to browse the website, i.e. web browser, usually by default allows storing the cookies files on DTE. You can change those settings.

The web browser allows delaying the cookies files. You can also automatically block the cookies. More detailed information about the case might be found in “help” option or in the records of your browser.